Frequently asked questions
Budget, timing, minimum size, catering, streaming, MePA and management of the unexpected. If something is missing, write to us: we’ll add the answer here too.
In brief
Open Eventi is the showcase of OPEN S.r.l., an events agency also trading as Stay Open, based in Rome at Piazzale Luigi Sturzo 15 and active across the whole country. It handles corporate, institutional and congress events: design and creative direction, location scouting, build and technical direction, staff and secretariat, communication and press office, sponsorship and team building. It is listed on MePA.
The budget depends on the number of participants, duration, venue, level of technical build and included services. The variables that weigh most are the venue, technical production and any participant hospitality. OPEN S.r.l. works on a detailed budget by item, delivered with the proposal within three working days of the brief, with margins of variation stated in advance rather than discovered at the final statement.
For a complex event — convention, congress, institutional event — the recommended window is two to four months, above all to secure the venue. For established formats or later roadshow stops, three weeks are enough. Urgent requests are assessed case by case: the critical element is almost always venue availability, not ours.
Yes. Many clients already have the venue or the creative agency and entrust us only some areas: staff and welcome, technical direction, press office or content production. The quote is built on the services actually requested, with no compulsory packages.
Yes. OPEN S.r.l. is listed on the Italian public-administration marketplace (MePA): bodies, state-owned companies and administrations can proceed with direct negotiation or a request for quotation, quoting the CIG and tender references. We prepare the necessary documentation and respect the payment terms set by law.
The base is in Rome, but we operate across the whole country. For events out of base we work with staff and suppliers selected in the city of the event, to contain travel costs while keeping the same service spec.
In detail
There’s no rigid minimum: we also follow presentations of thirty people. Below a certain threshold, though, it’s better to entrust us only some areas — staff, technical, content — rather than the whole project, because coordination would weigh too much on the budget.
By item: venue, build, technical, staff, catering, content, communication and coordination. Each item shows the expected cost and any margin of variation. At the final statement you get the comparison between quote and actual spend.
Yes, as coordination: we select and manage the catering suppliers, from coffee breaks to gala dinners, integrating them into the event schedule.
Yes. Direction, multi-camera shooting, broadcast platform and management of remote audience interaction are part of the technical production.
Yes, it’s one of our main areas: hostesses, stewards, accreditation clerks, cloakroom, interpreters and coordinators, with selection, contracts and paperwork on us.
A single person, from brief to final statement. On the day of the event they are on site with the direction team: you’ll never find yourself explaining the same thing to different people.
Every project has a contingency plan for foreseeable issues — weather, speaker delays, technical faults — and an on-site direction with decision-making power. The unexpected remains, but it’s handled without having to involve you while you’re talking to guests.
Yes: shooting, photography, editing and delivery of the materials after the event, ready for the communications of the following months.
The scope of this site is corporate and institutional events. For private events and weddings the reference is the dedicated project of Stay Open, the parent company.
The lists and collected data remain the property of the client: they are used only for the service and deleted at the end. All processing follows the GDPR.
Glossary
Useful even just to read other people’s quotes with more awareness.
Keep exploring
Write to info@stayopen.it or fill in the form: we reply within 24 working hours, even just for advice.